SECTION G - DEFINITION AND CLARIFICATION OF PERSONNEL FILE

1. The Personnel File

a. Original application

b. Contract

c. College and university transcripts

d. Health records

*e. Placement file

f. Letters from the Teacher to the Superintendent

g. Letters from the Superintendent to the Teacher

*h. Interview reports

*i. Reference statements sought by the District prior to employment

j. Statement to the Board recommending employment (summary of training, interview, relevant background)

k. Evaluation by Department Chair/Instructional Director and administrative personnel

l. Report to the Board from the Principal recommending tenure

m. Statement prepared by the evaluation committee for submission by the Superintendent to the Board on the occasion of recommendation for scale movement.

n. Miscellaneous materials added to the file by the Teacher or administration (letters of commendation, etc.)

* - May not be seen by the teacher. Removed in his/her presence when he/she wishes to see his/her file.

2. Evaluation Documents

a. Prior to implementation of procedural changes in the Evaluation Plan, a committee consisting of an equal number of Association and Board appointees shall review the revisions. If approved by a majority, such changes shall be effective unless the Board of Education shall within sixty (60) calendar days vote not to approve such changes. The Association shall have the right to demand impact bargaining of such non-approved changes by submitting a demand for the same to the Superintendent or designee within twenty-one (21) calendar days of the Board vote. Each Teacher shall receive a copy of all documents which pertain to his evaluation, performance and items of a critical or disciplinary nature which are placed in his/her files. Further, each Teacher shall have the opportunity to rebut any adverse criticism, in writing, and to offer any written material which said Teacher feels may clarify his/her situation, if submitted within fifteen (15) Teacher employment days of receipt by the Teacher of the document being rebutted. Such documents shall also become a permanent part of his/her files.

b. The procedural provisions of the Evaluation Plan and any amendments to it, as submitted to the State Board of Education, shall be subject to the Grievance procedure of the Agreement.

c. Each Teacher personnel file shall contain an inventory form listing all evaluative items added after September 1, 1983. The Teacher shall receive a copy of any newly entered material within three (3) days of its addition to the file.